Central Board Minutes
June 15, 2011
Minister's Report: Rev. Charles Whiston commented on the
rich variety of announcements that have appeared on the back of
the Sunday bulletin them of mission, fellowship, outreach, music,
women's association, Christian Ed, and a Baptism, all reflecting
who we are as a Church.
a. Leadership Task Force- Richard Driver and Charles have met every
three weeks with committees and will report at the July 20th meeting.
b. Communications Task Force-A questionnaire via "Survey Monkey"
on the internet has been sent to the congregation to glean their
preferred mode of receiving church news. Results are forthcoming.
c. Stewardship- A Stewardship letter is in process which addresses
the issue of the deficit and the need to meet the budget for next
Music - A meeting on June 5th produced ideas for enhancing
and enriching worship.
Women's Association - Twenty-two persons were helpful at
Outreach - People from South Church will participate in
Nicole's Run on July 16th as the "South Church Team is for
Ellie." Space in the church sheds has been offered to a host
church needing to store buckets to be available for flood victims.
Fellowship - Summer activities include "Crazy for You"
at the Arundel Barn Theatre on June 28th, and a Seadogs Game on
Deacons -. Six new members will join the church on June
26th. Sharing a book with Charlie continues to be rewarding. Rev.
Charles Whiston will share the pulpit this Sunday the 18th with
Rev. Derek White from First Congregational Church. Hours for the
worship service change to 9:30 a.m. starting June 26th.
Scholarship -The committee has reviewed applications.
Trustees - The weathervane is up and the re-roofing of the
cupola is occurring as is reworking of the lighting. The vestibule
is awaiting the hanging of a new chandelier and replacing redone
furniture. The columns in front need painting. The garden designed
by Sarah Nelson is an addition to the grounds as are the shrubs
under the sign. A door from the nursery to the downstairs bathroom
is being planned. The furnace is being replaced and the ducts are
being checked. Signs or plants are needed to keep cars off the grass
around the Community House. The Trustees are developing a Community
House policy. Before rental to other groups, the alcohol question
needs to be addressed and renovations are needed.
Channel 6 filmed the raising of the Weathervane to be viewed about
5:30 on June16th, but they will make a DVD available for the Church.
The York County Coast Star is also doing a story about it.
June 14, 2011
Income and expenditures are tracking normally. The steeple will
be done by the end of the month- re-roofing the cupola and extending
the lightning protection. The pole and weather vane will go up June
15. The steeple and vestibule will be paid for from the Steeple
Fund and this year's maintenance budget. We will pay down the loan
as the rest of the pledges come in. The interest rate on the loan
will come to about 5%. Any amount outstanding at the end of June
2011 will start to amortize.
A letter from the Trustees to the congregation concerning our budgeted
short fall and the need to fill the difference will go out with
the 6 month statements which will be mailed around July 7.
Property Managers' Report
Fabric for the sofas and chair in upper vestibule has been Okayed.
Informatin about the screen door for the front central door can
be found at westernmainescreendoorcompany.com
The old furnaces have been removed and ducts will be inspected to
determine the need for cleaning. Columns on the front portico need
painting. With lead paint we need to either remove it or simply
rebind it which will be less expensive.
Someone from the Maine Preservation/Field Service Program
has been contacted to provide a preliminary overview of the needs
of the church, both structural and historic. They will summarize
their findings and provide a report with suggestions for short range
(5-7 years) and long range (out to 50 years) goals.
Internal Control System: We have received a folder with
recommendations and issues we need to follow through.
New Chairs in the foyer were donated with no strings
attached. We can do with them as we best see fit.
Fuel Contract: We use about 5,000 gallons a year on the
three buildings. Since oil prices are so unpredictable research
needs to be done and a plan to be firmed up very soon.
Stewardship: Central Board has taken initiative to start
early with a letter to several people who might serve on the committee
or be helpful with ideas.
Alcohol Guidelines were distributed and will be discussed
at the next meeting .
River Green: Cars have been parking on the grass. We will
inquire about a No Parking/Tow Zone sign until we can put some boulders
and possibly Rosa Rugosa bushes to prevent vehicle access to the
Community House: We have communicated with someone who is
very serious about renting the space for business meetings and small
parties with food service. An interior designer has been asked to
provide plans for renovations which could be done in stages. We
would like to recoup the expenses of running the Community House